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Guidelines to Completing the Job Description Form

The Job Description form is used for determining correct classification or grade level and for recruitment, employee training, and employee evaluation purposes. It is maintained as an official record of the duties assigned to the position.

For help in completing the fields contained in the Position Description form or on the online Human Resources Management System, select the field using the cursor and view the status bar at the bottom of the screen for instructions. An alternative is to place the cursor within the field in the form and press the F1 key.

 

Job Description Form Factors

Special Conditions of Employment

Special conditions of employment describe conditions (i.e., environmental, safety, travel, hours outside of the traditional workweek) unique to the position.  For example:

  • Certain positions might require exposure to outdoor elements such as heat, cold, wind and water.
  • Certain positions might require additional safety requirements such as protective clothing, safety glasses and protective headgear.
  • Certain positions might require frequent overtime, travel or work hours outside of Monday through Friday, 8:00 a.m. to 5:00 p.m.