Mandatory Workplace Posters
Labor law posters are the mandated state and federal employment law notices that employers are required to conspicuously post in an area frequented by all employees. These posters serve an important purpose in that they notify workers of certain rights under the law.
On this page you will find information regarding:
- Actions and responsibilities that Departments and Organizational Units must follow.
- Permanent posters for all departments.
- Mandatory temporary and Mandatory posters for both all and select departments.
Department Requirements
- Required to download, print and post all applicable mandatory posters where employees can see them in the normal course of business — such as break rooms or official bulletin boards. Please note that some topics have both state and federal posting requirements; each of the posters listed represents a separate mandatory posting requirement.
- Departments should also comply with any reporting process for their Organizational Unit and submit a Mandatory Workplace Postings — Department Certification Form to the HR partner in the organizational unit.
- Reporting Obligations: Faculty and staff at UCR who receive certain types of information are required to share that information with other offices or entities, either by referring the matter, notifying the other office, or by making their own report. This chart summarizes the various reporting obligations, which arise under federal or state law or UC or campus policy.
For more information on each individual poster, or to obtain a poster in a language not available via this website, contact the agency listed under the Governing Body column by clicking on the title. To download a poster, click on the title of the desired poster.
Organizational Unit Requirements
- Required to ensure, by a reasonable method, that all faculty and staff in their organizational unit have reasonable access to mandatory workplace posters.
- Required to submit a Mandatory Workplace Postings — Organizational Unit Certification Form to the Policy Analyst in the Human Resources department via DocuSign or by scan/email to hrpolicy@ucr.edu no later than April 1 of each year.
- Human Resources will notify the campus of any new or revised posters that are considered mandatory and require posting.
Human Resources Requirements
- Will notify the campus of any new or revised posters that are considered mandatory and require posting.
Permanent Posters All Departments
Mandatory
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Governing
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Document #/
|
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CAL/OSHA - Summary of Occupational Injuries and Illnesses - English http://www.dir.ca.gov/dosh/PubOrder.asp January 2025: Post from February 1 through April 30 each year |
CAL/OSHA - Summary of Occupational Injuries and Illnesses - California | CAL/OSHA Form 300 - Log of Work - Related Injuries and Illnesses - Appendix A (07/2007) |
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CAL/OSHA Safety & Health Protection on the Job - English CAL/OSHA Safety & Health Protection on the Job - Spanish November 2023 |
CAL/OSHA Safety & Health Protection on the Job California - Division of Industrial Relations (DIR) |
Not Applicable |
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California Law Prohibits Workplace Discrimination & Harassment (Poster) - English California Law Prohibits Workplace Discrimination and Harassment (Poster) - Spanish - Currently unavailable in Spanish January 2025 |
California Law Prohibits Workplace Discrimination & Harassment California - Civil Rights Department |
CRD-E07P-ENG CRD-E07P-SP - Spanish |
|
March 2025 |
CAL/OSHA Publications California - Division of Industrial Relations (DIR) |
S-500 |
|
UCOP E-Verify: April 2023 |
Employment Verification E-Verify Department of Homeland Security (DHS) & Social Security Administration |
M-780 |
|
Fair Wage/Fair Work Program (Poster) April 2016 |
Fair Wage/Fair Work Program University of California - Office of the President |
Not Applicable |
|
Federal Minimum Wage Notice - English Federal Minimum Wage Notice - Spanish July 2016 |
Minimum Wage Notice - Federal United States Department of Labor (US DOL) |
WHD-1088 WHD-1088 SP-Spanish |
|
California Minimum Wage Notice - English California Minimum Wage Notice - Spanish 2024 |
Minimum Wage Notice - California Division of Industrial Relations (DIR) |
MW - 2025 |
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Employee Rights Under the Family and Medical Leave Act - English Derechos Del Empleado Segun La Ley De Ausencia Familiar Y Medica - Espanol April 2023 |
Family and Medical Leave Act U.S. Department of Labor Wage and Hour Division |
WH1420 |
|
Family Care & Medical Leave - (CFRA Leave) & Pregnancy Disability Leave - English Licencia De Cuidado Familiar Y Medica Y Licencia De Incapacidad Por Embarazo - Espanol January 2023 |
Family Care & Medical Leave & Pregnancy Disability Leave California - Civil Rights Department (CRD) |
CRD-100-21ENG CRD-100-21SP |
|
October 2022
|
Know Your Rights (Formerly, known as Equal Employment Opportunity is the Law) Office of Federal Contract Compliance Programs |
EEOC-P/E-1 |
|
Your Rights and Obligations As a Pregnant Employee - English Sus Derechos Y Obligaciones Como Empleada Embarazada - Espanol January 2023 |
Pregnancy Disability Leave California - Civil Rights Department (CRD) |
CDR-E09P-ENG CDR-E09P-SP |
|
January 2016 |
Notice to Employees - Injuries Caused by Work California - Division of Industrial Relations (DIR) |
DWC 7 |
|
OFCCP Pay Transparency Nondiscrimination Provision (Poster) - Currently Under Revision by the OFCCP March 2025 |
OFCCP Pay Transparency Nondiscrimination Provision United States Department of Labor (DOL) |
Not Applicable |
|
|
Payday Notice California - Department of Industrial Relations (DIR) |
UCR Payroll Calendar |
|
Report Improper Activity (Poster) 2023 - 2024 |
Report Improper Activity California State Auditor |
Not Applicable |
|
Victims of Domestic Violence Leave Notice - English Victims of Domestic Violence Leave Notice - Spanish November 2017 |
Rights of Victims of Domestic Violence, Sexual Assault and Stalking California - Department of Industrial Relations (DIR) |
AB 2337, Rights of Victims. California Labor Code sections 230 and 230.1 |
|
January 2019 |
Right to Work United States Department of Justice (US DOJ) |
Not Applicable |
|
Sexual Harassment Notice - English January 2023 Enero de 2023 |
Sexual Harassment California - Civil Rights Department |
CDR-185P-ENG CDR-185P-SP |
|
Transgender Rights in the Workplace - English Transgender Rights in the Workplace - Spanish December 2023 February 2024 |
Transgender Rights in the Workplace California - Civil Rights Department |
CDR-E04P-ENG CDR-E04P-SP |
|
UC Whistleblower Hotline(Poster) UC Whistleblower Protection Policy - May 1, 2015 2024-2025 Note: This document must be printed to 8.5 x 14-inch paper with margins no larger than one-half inch in order to conform to the statutory requirement that the lettering be larger than size 14-point type. |
UC Whistleblower The Division of Labor Standards Enforcement believes that the sample posting below meets the requirements of Labor Code Section 1102.8(a). University of California - Office of the President |
Not Applicable |
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UCR Whistleblower Hotline Poster 2024-2025 |
UCR Whistleblower University of California, Riverside - Ethics and Compliance |
Not Applicable |
|
Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - English Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) - Spanish December 2020 |
Unemployment Insurance (UI) Disability Insurance (DI) Paid Family Leave (PFL) California - Employment Development Department (EOD) |
DE 1857A Rev. 44 |
|
Your Rights Under Uniformed Services Employment & Reemployment Rights Act (USERRA) (Poster) April 2017 |
USERRA - Uniformed Services Employment & Reemployment Rights Act United States Department of Labor (US DOL) |
Not Applicable |
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Workers' Compensation Notification - Pharmacy Benefit Network - English Workers' Compensation Notification - Pharmacy Benefit Network - Spanish April 2015 |
Workers' Compensation Notification - Pharmacy Benefit Network University of California - Office of the President |
PHM14-14214 |
|
You Have a Right to a Safe & Healthful Workplace - English You Have a Right to a Safe & Healthful Workplace - Spanish 2015 |
You Have a Right to a Safe & Healthful Workplace United States Department of Labor (US DOL) Occupational Safety & Health Administration |
OSHA 3165-12-06R OSHA 3167-01-07R-Spanish |
Mandatory Temporary Posters All Departments
Mandatory
|
Governing
|
When to
|
|
July 2015 - English/Spanish |
Time Off to Vote |
Post for 10 days before each statewide election |
|
Distributed by Workers' Compensation to each department at the end of January each year March 2024 |
Form OSHA 300A - Summary of Occupational Injuries & Illnesses DIR Division of Occupational Safety & Health |
Post from February 1 through April 30 each year |
Mandatory Posters Select Departments
Mandatory
|
Document Title
|
Document#/
|
|
April 2009 |
The Service Contract Act & Public Contracts Act - Walsh-Healey US DOL Department of Labor - Wage & Hour Division |
WHD Publication 1313 |
|
Contact Contact UCR Environmental Health & Safety (EH&S) for guidance regarding notices to be posted in areas that use radioactive materials or radiation producing machines, biohazardous materials or carcinogens. |
OSHA Notices UCR - Environmental Health & Safety (EH&S) |