Holiday Quick Review Guide

***Holiday* Quick *Review Guide***

The Holiday Quick Review Guide provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional and Support Staff (PSS), Managers and Senior Professionals (MSP), and Senior Management Group (SMG) members. The University understands and appreciates that employees require time away from work for a variety of reasons. To that end, the University provides a full array of time off policies to help eligible employees integrate work and personal obligations.

These policies explain the types of time off benefits available to assist employees in managing events requiring time away from work. It also explains what responsibilities employees have with respect to certain leaves of absence.

If applicable state or federal law requires the University to offer any leave in a manner that would be more generous to employees than is currently provided in this Policy, the University will comply with the law.

Contract Valid Dates	Current unless notice of changes has been provided to the campus.
Link to Policy	Absence from Work Policy - 2.210
Eligibility Full-Time Exempt	Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension
Eligibility Part-Time	Non-Exempt: Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours Exempt: Pay proportionally to the % of appointment
New Appointments Full-Time only	Applicable to full-time employees only: Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month.
Separating Employee Full-Time Only	Applicable to full-time employees only: Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month.
Other	Pay if on an approved Leave or a temporary layoff of not more than 20 calendar days, including Holidays during the month the holiday falls in. Pay or provide another day off to Full-Time employees whose regular day off falls on a holiday. Pay the same number of holidays/hours of holiday pay to employees working a full-time alternate work schedule.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked), premium-time to employees working on December 25 & straight-time for all other holidays, plus straight-time holiday pay or comp. time off (not applicable to Police Officers, Sergeants, or Lieutenants). An employee scheduled to work a holiday and is sick on that day shall only be paid holiday pay.

Contract Valid Dates	Current unless notice of changes has been provided to the campus.
Link to Policy	Absence from Work Policy - 2.210
Eligibility Full-Time Exempt	Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension
Eligibility Part-Time	Non-Exempt: Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours Exempt: Pay proportionally to the % of appointment
New Appointments Full-Time only	Applicable to full-time employees only: Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month.
Separating Employee Full-Time Only	Applicable to full-time employees only: Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month.
Other	Pay if on an approved Leave or a temporary layoff of not more than 20 calendar days, including Holidays during the month the holiday falls in. Pay or provide another day off to Full-Time employees whose regular day off falls on a holiday. Pay the same number of holidays/hours of holiday pay to employees working a full-time alternate work schedule.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked), premium-time to employees working on December 25 & straight-time for all other holidays, plus straight-time holiday pay or comp. time off (not applicable to Police Officers, Sergeants, or Lieutenants). An employee scheduled to work a holiday and is sick on that day shall only be paid holiday pay.

Contract Valid Dates	Effective March 28, 2014 through December 31, 2017
Link to Policy	Article 11 - Holidays
Eligibility Full-Time Exempt	N/A
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Not addressed in Contract, please contact Human Resources.
Separating Employee Full-Time Only	Not addressed in Contract, please contact Human Resources.
Other	Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked), premium-time to employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other holidays, plus straight-time holiday pay (or at University discretion, full-time employees may be granted 8 hours comp. time). Major holidays are designated as Thanksgiving, Christmas and New Year's Day. Each employee shall be granted one(1) major holiday regardless of the dates on which the University celebrates those holidays.

Contract Valid Dates	December 20, 2013 - October 31, 2017
Link to Policy	Article 10 - Holidays
Eligibility Full-Time Exempt	Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Not addressed in Contract, please contact Human Resources.
Separating Employee Full-Time Only	Not addressed in Contract, please contact Human Resources.
Other	Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked), premium-time to employees working on Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day & straight-time for all other holidays, plus straight-time holiday pay. Exempt employees shall be paid straight time for all holidays worked, plus straight-time holiday pay or comp. time off.

Contract Valid Dates	December 12, 2014-September 30, 2018
Link to Policy	K5 Contract - Holidays (page 12)
Eligibility Full-Time Exempt	N/A
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Non-Exempt: Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Applicable to full-time employees only: Pay when holiday immediately precedes the appointment date, if the holiday is the 1st working day of the Month.
Separating Employee Full-Time Only	Applicable to full-time employees only: Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month.
Other	Pay if on an approved Leave or a temporary layoff of not more than 20 calendar days, including Holidays during the month the holiday falls in.
Compensation Holidays Worked Non-Exempt	Pay straight-time for all hours worked on all holidays, plus straight-time holiday pay or comp time off.

Contract Valid Dates	Effective September 28, 2018 - October 31, 2022
Link to Policy	Article 18 - Holidays
Eligibility Full-Time Exempt	N/A
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Not addressed in Contract, please contact Human Resources.
Separating Employee Full-Time Only	Not addressed in Contract, please contact Human Resources.
Other	Pay if on a temporary layoff of not more than 20 calendar days, including Holidays during the month the Holiday falls in.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked) premium-time to employees working on: Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, December 24 and 25, New Years Day, and Martin Luther King Jr. Day. Straight-time for all other Holidays, plus straight-time Holiday pay or comp. time off. An employee scheduled to work a Holiday and is sick on that day shall be paid sick pay and holiday pay.

Contract Valid Dates	Effective July 1, 2017 - December 31, 2020
Link to Policy	Article 17 - Holidays
Eligibility Full-Time Exempt	N/A
Eligibility Full-Time Non-Exempt	Pay 8 hours holiday pay, regardless of schedule (e.g., 8 hours, 10 hours, 12 hours) if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday is immediately preceded by or followed by an unauthorized absence.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Not addressed in Contract, please contact Human Resources.
Separating Employee Full-Time Only	Not addressed in Contract, please contact Human Resources.
Other	Pay if on a temporary layoff of not more than 20 calendar days, including Holidays during the month the Holiday falls in. Officers shall be allowed to use accrued holiday bank, vacation or comp. time to make up the difference between holiday pay hours received for the holiday and their assigned schedule of hours for the day (e.g., 8 hours holiday pay vs. 12 hour scheduled shift = 4 hour differential
Compensation Holidays Worked Non-Exempt	Pay straight-time for all hours worked on all holidays, plus straight-time holiday compensation shall be credited to the Officer's holiday bank as of the date of the holiday (Refer to PA contract or HR for Holiday Bank Time Information).

Contract Valid Dates	December 20, 2013 – September 30, 2017
Link to Policy	Article 12 - Holidays
Eligibility Full-Time Exempt	Pay if on pay status in the week in which the holiday falls.
Eligibility Full-Time Non-Exempt	Pay eight(8) hours if on pay status at least 50%, excluding holiday hours and worked on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Non-Exempt: Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Pay when Holiday immediately precedes the appointment date, if the Holiday is the first working day of the Month.
Separating Employee Full-Time Only	Pay when Holiday immediately follows their last day of work if the Holiday is the last working day of the Month
Other	Pay if on an approved Leave or a temporary layoff of not more than 20 calendar days, including Holidays during the month the holiday falls in. All full-time employees on an alternate work schedule who are normally scheduled to work more than eight(8) hours on the day on which the holiday is observed, shall be allowed to make up the difference between the eight(8) hours of holiday pay and their normally scheduled hours by using vacation or comp. time, or under University discretion, by working additional straight time hours.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked), premium-time to non-exempt employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day. Straight-time for all other Holidays, plus comp. time off or straight-time holiday pay. Full-time employees may be required to work their normally scheduled number of workdays, excluding the holiday(s), at the straight-time rate during weeks in which a holiday(s) occurs. If an employee is required to work their scheduled number of days during four(4) or more holiday weeks in a calendar year, the holiday hours in the fourth holiday week and beyond shall be counted as hours worked. Major holidays are designated as the 2-day holiday period for Thanksgiving, December 25 and January 1. Each employee shall be granted one(1) of those 2-day periods regardless of the dates on which the University celebrates those holidays (does not apply to employees who only cover weekends or holiday schedules).

Contract Valid Dates	Effective March 8, 2014 through June 30, 2017
Link to Policy	Article 12 - Holidays
Eligibility Full-Time Exempt	N/A
Eligibility Full-Time Non-Exempt	Pay if on pay status on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if holiday is immediately preceded by, occurs during or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Not addressed in Contract, please contact Human Resources.
Separating Employee Full-Time Only	Not addressed in Contract, please contact Human Resources.
Other	Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked) premium-time to employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day. Straight-time for all other Holidays, plus straight-time Holiday pay or comp. time off. Major holidays are designated Thanksgiving, Christmas and New Year's Day. Each employee shall be granted one(1) major holiday regardless of the dates on which the University celebrates those holidays.

Contract Valid Dates	December 20, 2013 – September 30, 2017
Link to Policy	Article 12 - Holidays
Eligibility Full-Time Exempt	Pay if on pay status in the week in which the Holiday falls
Eligibility Full-Time Non-Exempt	Pay 8 hours if on pay status at least 50%, excluding Holiday hours and worked on their last scheduled workday before and on their first scheduled workday following the holiday. No pay if Holiday preceded or followed by an unauthorized, unpaid absence or a disciplinary suspension.
Eligibility Part-Time	Pay proportionally (to the % of time on pay status) if on pay status at least 50% of the time during the month, excluding holiday hours. 50-56% - 4 hours 57-68% - 5 hours 69-80% - 6 hours 81-93% - 7 hours 94-100% - 8 hours
New Appointments Full-Time only	Pay when holiday immediately precedes the appointment date, if the holiday is the first working day of the Month.
Separating Employee Full-Time Only	Pay when holiday immediately follows their last day of work if the holiday is the last working day of the Month.
Other	Pay if on approved Leave without pay or temporary layoff for a period of not more than 20 calendar days, including holidays during the month the holiday falls in. All Full-Time employees on an alternate work schedule who are normally scheduled to work more than 8 hours on the day on which the holiday is observed shall be allowed to make up the pay difference between the 8 hours of holiday & their normally scheduled hours by using vacation or comp. time or, under University discretion, by working additional straight time hours.
Compensation Holidays Worked Non-Exempt	Pay (for all hours worked) premium-time to non-exempt employees working on the last Monday in May, the Fourth of July, Labor Day, Thanksgiving Day, December 25, and New Years Day. Straight-time for all other Holidays, plus comp. time off or straight-time holiday pay. Full-time employees may be required to work their normally scheduled # of workdays, excluding the holiday(s), at the straight time rate during weeks in which a holiday(s) occurs. If an employee is required to work their scheduled number of days during four(4) or more holiday weeks in a calendar year, the holiday hours in the fourth holiday week and beyond shall be counted as hours worked. Major holidays are designated as the 2-day holiday period for Thanksgiving, December 25 and January 1. Each employee shall be granted one(1) of those 2-day periods regardless of the dates on which the University celebrates those holidays (does not apply to employees who only cover weekends or holiday schedules).