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7 Things New Employees Need to Know

 

SCOTTY BEAR

WELCOME TO UC RIVERSIDE

Onboarding is a vital first step. It began before you arrived and will continue for months to come. Onboarding is designed to integrate you into the UCR community and to connect you with people, tools, and resources. These seven things will help guide you through the process by providing essential resources.

Please note that different units may require additional information, trainings, etc. Please visit your Shared Service Center or contact your supervisor.

Resources

7 Things New Employees Need to Know 

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Visit the Onboarding Roadmap Page

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Supervisor Roadmap

Benefits

If you are a new hire of the University of California (UC), your first day of active employment typically marks the beginning of the 31-day Period of
Initial Eligibility (PIE). Your PIE often does not coincide with the Open Enrollment period for all employees (October through November of each year).

In the UCPath portal, navigate to > Health and Welfare > Enroll in Benefits. After clicking Submit from the online form, your enrollment is complete. Your benefit elections will appear in UCPath on the next business day. 

Retirement

Elect your University of California Retirement Plan (UCRP) plan right away (within 90 days) – don’t wait! For all your retirement questions contact Fidelity Investments Retirement Counselor to discuss options at (800) 558-9182. Retirement service credit will not begin accruing until you enroll in a retirement plan.
Resources
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For more information on the benefits offered by UC and UCR please visit: New Faculty and Staff Website

 

New Employee Benefits Orientation

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UC Riverside’s New Employee Benefits Orientation (NEBO) is essential for employees to attend. If you are a faculty or staff member eligible for full benefits and non-postdoc, please join us to learn about UC’s Health & Welfare Benefits. We will provide detailed information and highlight the UC comprehensive benefits package. You may attend in-person or via Zoom.

How to Attend:
  • In-Person Registration: You must register for the in-person class via the UC Learning Center
  • Zoom: You may simply click on the Zoom link: https://ucr.zoom.us/j/9252533750
  • When: Fourth Thursday of the month, except November and December which will be the third Thursday of the month due to the holiday schedule conflict.
  • Where: Hinderaker Basement Room 0154

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 TRANSPORTATION & PARKING

 

How does parking shape city planning? | Intertraffic

All motorized vehicles must have a valid University of California, Riverside (UCR) parking permit when parking on UCR property.

Permits for students, faculty, and staff are lot specific. Lot entrance signs will display the appropriate permit required in each lot.

Where can I purchase my parking permit?
  • The employee should contact parking at 951-827-8277 to purchase a permit once they have a guest account with vehicle information.
  • TAPS Office: 683 Linden Street, Riverside, CA 92521 | TAPS Phone: 951-827-8277

Parking costs are collected via payroll deduction (pre-tax)

  • Please note: UCPath takes about a month for new hires’ accounts to show active in parking’s system. Because of this, they cannot offer permits deducted through payroll unit this account is established.

Because of the 1-month delay from UCPath, Parking offers one-month parking permits to new hires of staff that must be paid within 24 hours of purchase .

  • To obtain this 1-month parking permit you will need to create a guest account and add your vehicle(s) to the account.
  • Once this account is established, parking will be able to issue you a virtual permit. Please note: that upon entering the vehicle(s) to an account, the VIN number is not required if they have a license plate number.
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EDUCATIONAL BENEFITS

 

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  • Here are some of the perks of being a UCR employee:
  • Access to training and development programs.
  • Reduced-fee enrollment or discounts on courses.
  • Access to UCR's academic curriculum for employees meeting academic eligibility criteria.
  • In some cases, employees may also be able to arrange time or an alternative work schedule to attend classes.

For more information visit: https://hr.ucr.edu/employee-resources/ucr-discounts

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MANDATORY COURSES*

 

ALL AVAILABLE ON THE UC LEARNING CENTER (UCLC) 

*Your department may require additional mandatory training courses. Those trainings will be listed in the university's UCLC (also known as LMS).

  • UC Cybersecurity Awareness Fundamentals

    Cybercrime happens far more often than you realize, and you are a target! This interactive Cyber Security Awareness training course provides information on some of the most common threats facing the University and facing us as individuals. The course is led by a social engineer who uses real life examples to highlight how we can minimize the risks to ourselves and the University from these cyber threats. 

    Register

    Estimated duration: 35 Minute(s)

  • UC Abusive Conduct Training

    This training provides an overview of the University of California's Abusive Conduct in the Workplace Policy. Topics include:

    • An overview of what is and isn't abusive conduct
    • Guidance on how to prevent abusive conduct
    • Guidance on how to respond to and report abusive conduct, if it occurs
    • Resources and reporting options available to UC community members who have experienced or witnessed abusive conduct

    Register

    Estimated duration: 20 Minute(s)

  • Safety Orientation

    Overview of safety fundamentals, injury & illness prevention, and emergencies for all faculty, staff, and students.

    Register

    Estimated duration: 35 Minute(s)

  • COVID-19 Prevention

    Overview of return to work post COVID-19. Topics include: What to expect, responsibilities, and Coronavirus prevention/precaution. This course covers requirements of CDC guidance, Cal/OSHA guidance , and CDPH/CalOSHA statewide industry guidance for COVID-19.

    Register

    Estimated duration: 15 Minute(s)

  • UC Preventing Harassment & Discrimination
    UC Sexual Violence and Sexual Harassment Prevention for Supervisors, Faculty and MSP

    This training is for supervisory, MSP employees, and faculty at all UC locations, and provides an overview of how to prevent sexual violence and sexual harassment in the University of California. Topics include: Recognize sexual harassment, sexual violence, and other prohibited behavior Prevent harm before, during and after incidents Respond: identify roles and processes for reports Resources: seek services, confidential resources, and assistance to help you navigate Supervisor: roles and responsibilities This course meets requirements of 2 CCR 11024, California Government Code 12950.1, AB 1825/2053, 34 CFR 668.46 Violence Against Women Act, and UC Policy on Sexual Violence and Sexual Harassment, Abusive Conduct, and Anti-Discrimination.

    Register

  • General Compliance Briefing: University of California Ethical Values & Conduct

    This briefing is designed to raise continued awareness of the University of California Statement of Ethical Values and Standards of Ethical Conduct, and to convey University employment obligations with respect to ethical and compliant behavior. The purpose is not to teach University policy or ethics but to familiarize UC employees with important ethics and compliance information, issues and resources.

    Register

    Estimated duration: 30 Minute(s)
     

  • Workplace Violence Prevention

    This training was developed in accordance with the training requirements established by California Senate Bill 553. Its goal is to help members of the UC community understand and report workplace violence, and to be able to recognize and respond to escalating behavior.

    By the end of this training, you should be able to: Define workplace violence under California state law Be familiar with the elements of the Workplace Violence Prevention program at your location Report incidents of workplace violence through appropriate channels Access resources and services at your location for additional assistance and training.

    Register

    Estimated duration: 20 Minutes

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 UCR Staff Orientation

Orientation provides UCR staff with a historical and visionary overview and hear about important programs, research, and the many opportunities available to you as part of the UCR community. Recommended for: New Employees to UCR.

rEGISTER ONLINE 

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PAY, DIRECT DEPOSIT & FEDERAL WITHOLDING

PAY, TIMESHEETS & HOLIDAYS

UC exempt employees receive monthly pay checks and non-exempt employees receive bi-weekly pay checks. For information on regular pay day schedules, please follow this link

 

 

DIRECT DEPOSIT & FEDERAL WITHHOLDING:

Follow the steps below to sign up or making changes to your direct deposit or federal witholdings. 

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Navigate to rspace.ucr.edu

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Go to tab that reads Authorized Apps

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Click the UCPath Portal

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Select University of California, Riverside

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Go to Income and Taxes

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Select Direct Deposit enter information

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Enter the new information and save the record

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Go to Income and Taxes

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Select Federal Withholding (W-4) enter information

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Enter the new information and save the record

Be aware of the following factors when making or revising the direct deposit request: 

You will need to contact the UCPath Center if you enter incorrect information and request to update the account on the same day.

You can only edit your Direct Deposit account information once per day.

You will receive a confirmation notification once you have added or changed your direct deposit settings.

Please note that even after signing up for direct deposit you may receive one additional paper paycheck. 

IF YOU NEED ASSISTANCE, CONTACT THE UCPATH PORTAL BY SUBMITTING AN INQUIRY.
1.Navigate to rspace.ucr.edu 2. Go to tab that reads Authorized Apps 3. Click the UCPath Portal 4. Click on Ask UCPath Center on the right-hand corner of your dashboard 5. The following screen will read: How can we help you today? 6. Proceed by clicking on “For Me”
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VACCINES

 

As a UC employee, you will be required to comply with all applicable university policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. For information on how to submit proof of vaccination or to waiver option, please visit the EHS Q&A Site.
If you have questions, please contact Karla Hill at: Karla.Hill@ucr.edu.

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Shared Service Center Resources

Certain units have further instructions and information. For more resources please visit your Shared Service Center Website below.